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You have heard that you need to shred your documents to safeguard the confidentiality of your business records but did you know that a Brooklyn paper shredding company can help you decide what exactly needs shredding? The decision about what to shred, what to toss and what to keep can be difficult. You need to comply with all of the applicable laws. For example, if you are in the financial industry then you are well aware that the state and federal laws require you to keep certain records for a certain number of years. You are also aware that when they can legally be discarded they must be destroyed. Since, shredding documents is both critically important and more expensive than simply tossing them in the recycling bin, it is important to understand what you need to shred and how to shred efficiently.
What to Shred
Confidential documents vary from industry to industry. However, there are some documents that are common to many industries that need to be destroyed. These documents include: account records and ledgers, client and customer lists, bank statements, business plans, canceled checks, tax records, correspondence, customer records, expense reports, financial statements and, personnel files. Specific types of industries may have additional document destruction needs. For example, educational institutions should destroy test scores, disciplinary records, special education records and personnel files after they no longer need to be legally maintained. Another example is in the health care industry.
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Health care providers and health insurance companies need to destroy medical records prior to their disposal. Further, a company that does leading edge research may seek to destroy their confidential research and development plans, specification drawings, formulas, product plans and tests in order to prevent their valuable ideas from being stolen.
How to Shred Documents Efficiently
The easiest way to efficiently manage your shredding needs is to hire one of the Brooklyn confidential document shredding services. A professional document shredding service can help make destroying documents as easy as putting them into a bin and can save you money. The company will train your staff as to which documents should be shredded and which ones can simply be recycled. The documents to be shredded will be put into a locked container. For your employees, it will be as easy as throwing them in the garbage and will take no additional time. The shredding company will then get the documents from the lock container and shred them either on-site or off-site. At all times your sensitive documents will be secure.
The use of a document shredding service can also save you money in the long run. It can take your employees a lot of time to shred documents on a typical office shredder. During that time you are paying your employee’s hourly wage and benefits. You are also losing money since your employee is not working on income producing jobs.
Accordingly, for many businesses it is both easy and financially beneficial to hire one of the best Brooklyn document shredding services to manage the destruction of the business’s confidential documents.
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