Bronx Document Shredding Services

Every business has documents that need to be shredded and many businesses may wonder whether they should hire a Bronx confidential document shredding service firm or use an office shredder to destroy their confidential documents. Many people assume that an office shredder will accomplish the same things as a Bronx document destruction services firm. However, that information is inaccurate. A professional document destruction services firm offers many benefits for less money than an office shredder.

A Comparison of Secure Document Spredding Companies and Office Shredders

There are several reasons why paper shredding companies are a better option than office shredders for most businesses. The first is security. Protecting sensitive and confidential information is, after all, the reason why documents are destroyed. Document destruction companies provide more security for businesses by providing more secure document destruction.

Office shredders do not always shred documents into small enough pieces. In fact, most office shredders use the cross cut or ribbon cutting method to shred documents. These papers can be easily reassembled by thieves who get into your company’s dumpster, retrieve the pieces of paper and either hand assemble them or use computer software to reassemble the papers. A professional document destruction company shreds documents into confetti sized pieces. It also mixes large amounts of documents together making it almost impossible for a thief to reassemble and steal the information.

Office shredders also do not give your business adequate protection in audits and lawsuits. Both auditors and attorneys are quick to point out the shortcomings of an office shredder. In order for office shredding to survive an audit or lawsuit, there must be strict office protocols on how, when and by whom documents are shredded. If a client claims that personal information was stolen from a particular document, could your staff say under oath that the document was destroyed, the date it was shredded and by whom the work was done? Most companies do not keep that level of detail. It would take too much time and effort to do so. In contrast shredding companies provide regularly scheduled destruction of documents and provide the business with a certificate of destruction that may be used in an audit or lawsuit.

Office shredders are usually more expensive than a document destruction service, especially if they are used correctly. As described above, office shredders require meticulous record keeping in order to survive an audit or lawsuit. That record keeping and the actual shredding takes a lot of employee time. That is time that you are paying wages and benefits for and time that your employee is not doing income producing work. Further, you incur the cost of purchasing and maintaining the office shredder. Once businesses do the math and figure out how much in- house shredding costs they often seek estimates from document destruction companies and are pleasantly surprised to find out that the easier, safer solution is actually less expensive.

So, if you are deciding whether to hire a company to destroy confidential documents or whether to do it yourself then you should contact a Bronx document destruction services company and find out if that is a better option for your business.